Executive Assistant

At our farm, we’re on a mission to give people in communities across California access to the freshest, amazing tasting, and potent cannabis possible. The people who make up our Team are at the core of how we do that. We are an award winning, 10,000 square foot Mixed Light and Nursery cannabis cultivation operation looking for a world-class Executive Assistant to support our growing team.

Whether it’s recruiting, calendar management, organizational/inventory management; or the next big company initiative, this role will help ensure the Team is always prepared and ready to drive towards the best outcomes for the company. This is a strategic position that requires someone who thrives in an “on-call” and ready to execute, ever-changing, and independent environment.

What You’ll Do:

Manage the Director of Cultivations ever changing schedule and project list; eventually manage inbox

Handle meeting logistics, scheduling, minutes, and provide meeting support when necessary

Assist the Operations Team with several projects – Including but not limited to:

SOP development

Inventory Management

Website Development

Sales Sheets

METRC (Track and Trace) data entry

Organizing various Excel documents and presenting data to the Director of Cultivation in a formatted, organized, and aesthetically pleasing manner

Assist the Inventory Manager with pre and post-harvest tasks – Keeping inventory up to speed and entered into Metrc in real time is essential

Complete and submit expense reports in a timely manner, organize and scan cash receipts to our Accountant

Filing and Google Drive organization

Assist with job description development, recruiting, and employee onboarding

Assist with light Accounting & Human Resources duties as needed

Check and scan mail, assist with Accounts Payable when necessary

Work closely with executives to ensure Covid-19 protocols are in effect

Assist with ordering office supplies, team lunches, and other office related projects

Work closely to support the entire team and ensure coverage if/when needed

What We’re Looking For:

3-5+ years’ experience at a hyper growth startup or similar fast-paced environment, particularly in a cross-functional team setting

Intermediate to Advanced Excel skills

Extremely professional and polished

Proven track record of partnering effectively with executives/leadership teams

Ability to see around the corner and anticipate needs or issues before they arise

Ability to exercise good judgment, discretion and confidentiality

A self-starter with an ability to excel in a dynamic, ever-changing environment

Personable with exceptional emotional intelligence

Extremely reliable, highly motivated and resourceful

“Roll-up your sleeves” attitude — no job is too big or too small

Excellent project management and organizational skills and an incredible ability to multitask

Technically savvy and skilled in MS Office, Google Calendar, Gmail, Google Keep, Google Drive, Expensify, and other office applications

Impeccable follow-up, ability to see several projects through start-to-finish and ensure project completion

DOE - Tremendous room for growth for the ideal candidate

We are an equal opportunity employer, and do not unlawfully discriminate against, make employment decisions, or permit harassment based on perceived or actual race, color, religion, sex, national origin, citizenship, immigration status, marital status, age, sexual orientation, gender identity characteristics or expression, disability, medical condition, U.S. Military or veteran status, salary history, or any other basis protected under federal, state, or local laws, regulations, or ordinances. Our company is committed to complying with all applicable laws providing equal employment opportunities, including but not limited to the Fair Pay Act, FEHA, and all applicable laws and ordinances regarding conviction and arrest history.