Seeking an Administrative Assistant/Accounts Payable Professional

- - - About Architectural Wood Design, Inc.: - - -

Architectural Wood Design, Inc. is a premier custom casework and millwork manufacturer dedicated to delivering high-quality, bespoke woodwork solutions. With a commitment to craftsmanship and innovation, we specialize in creating unique and functional designs that meet the specific needs of our clients.

Our team of skilled artisans and designers work closely with architects, contractors, and interior designers to bring their visions to life. We pride ourselves on our attention to detail, superior materials, and exceptional customer service. Whether it’s custom cabinetry, intricate millwork, or specialized wood fixtures, we ensure every project is executed to the highest standards.

At Architectural Wood Design, Inc., we blend traditional woodworking techniques with modern technology to produce stunning and durable woodwork that enhances any space. Our dedication to excellence and passion for design make us a trusted partner in the industry.

Website: https://awdfresno.com/

Linked In: https://www.linkedin.com/company/architectural-wood-design-inc/

- - - Job Summary: - - -

We are seeking a motivated and detail-oriented Administrative Assistant/Accounts Payable Assistant to join our team. This role is crucial in ensuring the smooth operation of our office and the accuracy of our financial transactions. The ideal candidate will be confident on the phone, a self-starter, and outgoing.

- - - Key Responsibilities: - - -

- Front-Desk Coverage: Greet visitors, manage phone calls, and handle mail.

- Scheduling: Plan meetings, appointments, and travel arrangements.

- Communication: Answer emails and phone calls, respond to inquiries, and prepare written materials.

- Organization: Maintain files, databases, and inventory; order supplies.

- Event Coordination: Prepare agendas, distribute meeting minutes, and assist with event logistics.

- Administrative Support: Process expense reports, invoices, and vouchers; assist with contracts.

- Office Maintenance: Maintain office equipment and coordinate maintenance requests.

- Invoice Processing: Receive, log, and process invoices to ensure payments are correct and on time.

- Reconciling: Reconcile business accounts to ensure amounts paid reflect goods and services received.

- Financial Reporting: Generate financial statements and reports.

- Answering Inquiries: Answer questions from suppliers, contractors, and other business departments about accounts payable or payments made.

- Other Tasks: Generate purchase orders, enter invoice and check request data, and file invoice and department paperwork.

- Scanning and Uploading Invoices: Ensure all invoices are properly scanned and uploaded into the system.

- Running Errands: Perform various office errands as needed.

- - - Qualifications: - - -

- Proficiency in Google Docs, Excel, Word, PowerPoint, scanners, and phones.

- Strong organizational and multitasking skills.

- Excellent communication skills, both written and verbal.

- Ability to work independently and as part of a team.

- Confident on the phone, motivated, self-starter, and outgoing.

- Strong attention to detail and accuracy.

- Ability to handle confidential information with discretion.

- Experience with accounting software and ERP systems.

- Strong problem-solving skills and ability to troubleshoot issues.

- Ability to prioritize tasks and manage time effectively.

- Familiarity with basic accounting principles and practices.

- Ability to work under pressure and meet deadlines.

- Ability to multi-task.

- - - Required Experience: - - -

- Minimum of 2 years of experience in an administrative or accounts payable role.

- Experience with office management procedures.

- Proficiency in using accounting software and ERP systems.

- Demonstrated ability to manage multiple tasks and meet deadlines.

- - - Preferred Experience: - - -

- Previous experience in a custom casework or millwork manufacturing environment.

- Experience with financial reporting and generating financial statements.

- Familiarity with procurement processes and generating purchase orders.

- Experience in coordinating events and managing logistics.

- - - Benefits: - - -

(After 90 days of employment:)

Health insurance

401K matching up to 4%

Paid time off

(After one year of employment:)

Vacation time

- - - How to Apply: - - -

Please submit your resume and a cover letter detailing your relevant experience and why you are interested in this position to milaf@awdfresno.com

Please be advised that as long as this job posting remains active, the position is available.