Administrative Assistant

Summary

Elgee Rehfeld, LLC, is seeking an Administrative Assistant to join our team. Elgee Rehfeld, a Southeast Alaska based full service certified public accounting firm, with 30+ years of experience, provides industry-focused assurance, tax, and advisory services for private, non-profit and government clients.

Position Description

The Administrative Assistant is responsible for general office tasks including greeting clients, scheduling, maintenance of client data, client files, and preparation of materials. This individual will communicate proactively to ensure deadlines and the needs of clients are met, provides administrative support to partners and staff and positively contributes to the office culture and client experience. This position is an excellent fit for a customer service orientated professional seeking an opportunity within a growing firm.

Specific Responsibilities

Reception desk duties, greeting clients and visitors

Client scheduling and follow up

Screen incoming phone calls and route calls to the appropriate party

Administrative support for partners; including calendar management, scheduling, and timekeeping

Administrative support for other team members as needed

Preparation of reports and other materials to prepare for client meetings and other business activities

Organize and maintain client files

Provide exceptional customer service

Maintain confidentiality with personal and sensitive data

Receive checks and prepare bank deposits as assigned by Front Office Manager.

Pick-ups and deliveries to banks, airport, courier services, and other locations as needed.

Maintain office equipment.

Keep the conference rooms, reception, and admin areas neat and organized.

Routinely inventory & order office supplies

Qualifications and Competencies

Two years of administrative, customer service, or hospitality experience

Detail orientated

Ability to multitask, prioritize, and organize efficiently

Excellent verbal and written communication skills

Knowledge of general office procedures including filing, multi-line telephone, and office equipment (including copier/scanner, computer, printer, fax machine)

Requires physical ability to sit and type for long periods of time and lift 30 lbs.

Must possess a valid Alaska driver’s license and reliable transportation

Preferred Qualifications

Familiarity with a professional services firm

Advanced technology skills

Desire to grow and advance through continued training

Salary and Benefits

Health insurance, dental insurance, and vision

Life insurance

401(k) plan

Paid time off, paid holidays

Professional incentives, including paid continuing education

Competitive salary, commensurate with experience

Please e-mail resume and cover letter.