Program Services Coordinator 1

Program Services Coordinator 1 Print (https://www.governmentjobs.com/careers/lanecountyor/jobs/newprint/4285086) Apply  Program Services Coordinator 1 Salary$24.55 - $32.82 HourlyLocation Eugene, ORJob TypeRegularJob Number202300532DepartmentHealth & Human ServicesDivisionHHS H & HS AdministrationOpening Date11/20/2023Closing Date12/11/2023 11:59 PM PacificFLSAExempt

Description

Benefits

Questions

DESCRIPTIONAbout the PositionThe Program Services Coordinator (PSC) is a key resource supporting program delivery in assigned divisions of Health & Human Services by understanding internal and external procurement, contracting and governance processes in a regulatory environment; connecting program staff and management to resources; highlighting potential issues and presenting well-formed recommendations. This position is a member of the Contracts team that connects H&HS divisions to our broader administrative systems, and will work across systems such as our anti-poverty programs and shelter, as well as internal support services such as quality improvement and H&HS administration. H&HS subcontracts with local non-profit agencies and other providers to deliver key community initiatives and projects designed to address a variety of community needs. Responsibilities include administering the insurance and new vendor system, contract development, vendor relations with a variety of community based programs, and collaborating with governmental funding partners to monitor and advise subcontractors to ensure compliance with state and federal rules and regulations. The PSC provides technical assistance to contractors through on-going communication, site visits and program monitoring. Successful candidates will develop an understanding of programmatic goals and help program management map a course to achieve those goals through good stewardship in contracting and strategic thinking. Competitive candidates will demonstrate knowledge and experience navigating administrative processes, excellent problem-solving and solution-focus, and exercise political savvy, strong critical thinking and communication skills, and advise on initiatives both big and small in partnership with division managers. The PSC is often the manager's guide about who they need to consult and who can help in other departments such as Risk, County Counsel, County Administrator’s Office, etc. About the DivisionThe Lane County Health & Human Services (H&HS) Administration Division provides leadership and supportive services to the other seven divisions of H&HS, coordinating an integrated system of health and human services. The division is responsible for providing department wide leadership, strategy, contracting, personnel, and fiscal services. The Administration Division has a significant emphasis on supporting H&HS staff and supervisors in the service and delivery of their programs. Competitive candidates for our team will demonstrate a strong customer service focus with exceptional communication skills and be able to work both independently and as part of a team. They will be flexible, adaptive, and drive innovation through process improvement. In addition, they must show a clear ability to work effectively with individuals from diverse backgrounds and maintain ethical standards consistent with our mission as stewards of the public trust. Schedule: Monday - Friday; 8:00am - 5:00pm This is an AFSCME represented positionQUALIFICATIONSTraining:

Bachelor's degree from an accredited college or university with major course work in public administration, community and/or human services, business administration or a related field.

Experience:

Two years of increasingly responsible experience in community and/or human services planning, development and evaluation.

An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.Special Requirements:

Experience with contract administration, including negotiating budgets and scopes of work; writing contract documents including IGAs and MOUs; monitoring contract compliance and administering and tracking corrective action plans; and conducting subcontractor risk assessments. Knowledge of federal, state and local regulations related to contracting.

Experience with procurement, including RFPs, RFQs and sole-source procurements; includes Knowledge of federal, state and local procurement law. Vendor and subcontractor development, including outreach to potential new vendors/subcontractors and supporting new and/or smaller vendors/subcontractors in meeting Lane County's administrative requirements.

Intermediate Excel skills

Notes :

This position is subject to a full criminal offender information record check.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

CLASSIFICATION DETAILSProgram Services Coordinator 1 Classification Details (https://agency.governmentjobs.com/lanecountyor/default.cfm?action=specbulletin&ClassSpecID=992627&headerfooter=0) Selection Process SUPPLEMENTAL INFORMATIONEqual Employment Opportunity Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. Strategic Plan In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions. The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play. Trauma Informed Care Statement Lane County Health & Human Services is committed to providing Trauma Informed Care. As an organization, we recognize that many of the people we serve have experienced trauma, either currently, recently or in their past. Our agency is dedicated to incorporating an understanding of trauma, both with our clients and with each other. Our employees receive ongoing training to develop or deepen their understanding of trauma and its impacts.Veteran Preference Information (https://www.lanecounty.org/cms/One.aspx?portalId=3585881&pageId=5143112) Careers with Lane County Offer Extraordinary BenefitsAt Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.Introducing ALEX (https://www.myalex.com/lanecounty/home#choose-benefits) , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date. ALEX Benefit Advisor (click here) (https://www.myalex.com/lanecounty/home#choose-benefits) Collective Bargaining Units:Admin-ProAFSCMEAFSCME NursesAFSCME PhysiciansFOPPOLCPOALocal 626Prosecuting Attorney'sBenefits to keep you & your family well - PhysicallyHealth insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below:If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.Dental - Lane County provides dental coverage for employees and their eligible dependents.Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.Benefits to keep you & your family well - Financially Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.Holidays - Lane County provides 10 paid holidays per year:New Year's Day Independence DayMartin Luther King Jr's Birthday Labor DayPresidents' Day Veterans' DayMemorial Day Thanksgiving DayJuneteenth Christmas DayLife Insurance - Lane County pays for employee group term life insurance.County-paid Training & Development to keep your career well On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.Lane County offers these other valuable benefitsDeferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.Vision - Eligible employees may purchase supplemental vision insurance.Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.Aflac - Optional employee-paid voluntary group coverage is available through Aflac.Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.The above information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group. Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern. For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.01 IMPORTANT: Please ensure you have included all RELEVANT education, employment and lived experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.

I acknowledge I have provided all relevant education and employment history.

02

What is your highest level of education?

High School diploma or equivalent.

Associate's degree.

Two-year technical certificate or coursework.

Bachelor's degree.

Master's degree or higher.

03

How many years of increasingly responsible experience do you have in community and/or human services planning, development and evaluation?

No experiences or less than 2 years

2-3 years

4-5 years

At least 6 or more years

04

Describe your experience with administration, contracting and procurement and if any of that was in a governmental or social services setting. Please describe your role, the percentage of the job(s) that entailed contracting and procurement, and examples of the types of contracts and procurements you worked on. (25 pts.)

05

Describe a position where you served as liaison for teams in different functional areas or across organizations, and/or facilitated complex group discussions toward common goals. What were some key outcomes? (25 pts.)

06

Provide an example of a time when you had to research information regarding government rules. What sources of information did you use? (25 pts.)

07

What steps would you take to determine if an organization's procurement and contracting impact its equity and diversity goals? (25 pts.)

Required Question

AgencyLane CountyAddress125 E 8th Avenue Eugene, Oregon, 97401 Phone(541) 682-3637 Websitehttps://www.lanecountyor.gov Apply Please verify your email address Verify Email