Executive Assistant

Description We are seeking a highly organized and responsible Executive Assistant to join our team. In this role, you will support our senior level executives with administrative duties, allowing them to focus on strategic tasks and decision-making. You will help manage schedules, organize meetings, respond to emails, and assist in creating presentations and reports. The ideal candidate has excellent communication skills, is capable of multi-tasking, and can handle confidential information with discretion.Responsibilities:

Manage and maintain the executives’ schedules, appointments, and travel arrangements.

Coordinate logistics of executive team programs including meetings, seminars, workshops, and other events.

Prepare, analyze, and revise reports and presentations for the executive leadership team.

Handle confidential documents ensuring they remain secure.

Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.

Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Interact with internal and external executives and assistants to coordinate a variety of executive tasks.

Manage, sort, and prioritize daily incoming correspondence (email, letters, packages etc.).

Requirements

Proven work experience as an Executive Assistant, Administrative Assistant or similar administrative role.

Excellent MS Office knowledge and English proficiency.

Outstanding organizational, time management skills and the ability to multitask.

Professional level verbal and written communication skills.

Ability to take initiative and maintain confidentiality.

A proactive approach to problem-solving with strong decision-making skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .