Senior Operations Specialist

Description We are offering an opportunity for a Senior Operations Specialist in the Printing/Publishing industry, located in Honolulu, Hawaii, 96817, United States. The role primarily involves coordinating various office and project management tasks. The specialist will be responsible for maintaining an organized and efficient work environment, managing project schedules and estimates, and handling other office related duties as necessary. If interested in this position, please call Kenji Nakano at 808.452.0265. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.Responsibilities: Regular communication with staff and working closely with principal and production manager Back up computer files regularly and maintain office calendar Organize and maintain project files, including culling files for completed projects Assist principal in writing up preliminary specifications and soliciting quotes from printers for project estimation Oversee individual project schedules and the overall production schedule Generate project contracts including Letter of Agreement and Appendices Maintain regular communication with clients, editorial vendors, printers, customs agents, and freight forwarders Record contract hours and additional work hours for projects Collaborate with secretary to generate invoices for contract hours and additional work hours Maintain accurate invoiced-to-date records and provide post-project summaries Proo and copyedit materials as needed. Skills: Proficient in Office Calendar, Project Management, Project Estimating, Project Scheduling Proficient in Contracts, Prooing, Copyediting, Microsoft Excel, Microsoft Word Familiarity with Adobe InDesign is a plus Ability to efficiently operate in a fast-paced office environment Excellent organizational and multi-tasking abilities.Requirements Must have at least 5 years of experience in the Printing/Publishing industry Proficiency in using Office Calendar for managing schedules and appointments Strong skills in Project Management, including planning, execution, monitoring, and closing of projects Experience in Project Estimate and Project Scheduling to ensure timely completion of tasks Knowledge of Contracts, including creation, evaluation, and execution Exceptional skills in Prooing and Copyediting to ensure accuracy and coherence of written materials Proficient in using Microsoft Excel and Microsoft Word for data management and document creation Experience in using Adobe InDesign for creating layouts and designs Excellent interpersonal and communication skills Strong organizational skills and ability to manage multiple tasks simultaneously Ability to work in a fast-paced environment and adapt to changes Detail-oriented with a strong focus on quality and precision. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .